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Office Ergonomics

Office ErgonomicsOffice ergonomics is concerned with the way in which an office worker interacts with the office environment. A large percentage of the working population, work in offices these days and office ergonomics is more important today than it has ever been. You may often hear people complain about back, shoulder and neck problems as well as headaches however rarely are the symptoms connected with how the person works.

Office ergonomics is the study of how the person is working and its aim is to drastically reduce pain and discomfort by ensuring that the persons environment is set up correctly. It could be as simple as the way in which a person sits at their desk or the position of the desk in relation to the chair. It is estimated that only 1 in 8 of the injuries office workers suffer are reported often times because they do not make the association. In some cases they simply take sick leave and assume that the issue will go away.

It is important for organisations to have an office ergonomics strategy that goes beyond having an untrained internal member of staff perform some minor checks. A well structure office ergonomics program will always pay for itself by helping to increase productivity and reduce sick leave due to injury. Organisations should also ensure that they provide ergonomic office advice to  staff  as employers are responsible for staff injuries obtained while working regardless of where the injuries occur.

Office Ergonomics Checklist

Office Ergonomics ChecklistPosture – Activity – Exercise

  • Maintain proper posture, paying careful attention to positioning of head, neck/spine, arms/wrists, hips/thighs and feet. Basically, ensure the small of your back is supported, your shoulders relaxed (not slumped, not elevated), and that there is no pressure under your thighs.
  • Alternate between different postures on a regular basis.
  • When keyboarding, use minimum force while striking the keys.
  • Keep a neutral position, where the forearms, wrists and hands are in a straight line.
  • Avoid awkward reaching for work tools such as telephone, mouse and reference materials.
  • Avoid resting elbows, forearms or wrists on hard surfaces or sharp edges.
  • Take frequent mini-breaks throughout the day to give muscles and joints a chance to rest and recover.
  • Alternate between work activities which use different muscle groups to avoid overuse.
  • Give eyes a break by closing them momentarily, gazing at a distant object and blinking frequently.
  • Proper exercises are a complement to a complete office ergonomics program. Consult with us to select appropriate exercises.

Lighting – Air – Noise

  • Maintain appropriate light levels for specific tasks. More illumination is usually needed to read a document than a computer screen.
  • Reduce or eliminate glare by using window shades, diffusers on overhead lighting and anti-glare filters for computers.
  • Adjust the contrast and brightness on your computer screen to a comfortable level.
  • Get a regular eye exam and if necessary, wear corrective lenses. Tell your eye specialist how often you use the computer.
  • Clean the computer screen and other surfaces regularly.
  • Reduce the number of dust collecting items like papers and files on your desk.
  • If necessary, use a portable air cleaner to reduce airborne particles like dust, pollen and mold.
  • Maintain a comfortable temperature by using layers of clothing or a portable fan or heater.
  • Be considerate to others working in the area and conduct meetings and conversations in appropriate areas.
  • Position fabric partitions to reduce noise from conversations, foot traffic and equipment, like copiers and printers.
  • Identify distracting noises and try headphines, ear plugs, soft music or a quiet fan to reduce or mask the noise.

Work Style – Organization – Breaks

  • Reduce stress by planning ahead and setting realistic expectations for what you can accomplish during the workday.
  • Organize your workload to help even out busy and slow times, to avoid feeling “swamped”.
  • Vary tasks to make the day more interesting. For example, deliver a message in person instead of phoning.
  • Avoid long periods of repetitive activity. For example, alternate computer work with other tasks like phone calls, filing, copying and meetings.
  • Organize equipment, supplies and furniture in the most efficient arrangement for daily tasks.
  • Enhance privacy by using office partitions and privacy filters for computer screens or documents.
  • Acknowledge ideas and accomplishments of co-workers on a regular basis.
  • Develop stress reduction and relaxation techniques which work for you at the office and at home.
  • Personalize your office with a few favorite items, like artwork, photos and plants.
  • Take mini-breaks that re-energize, invigorate and refresh.
  • Follow these same ergonomic guidelines at home, in meetings and while travelling

Many reasons why offices across are switching to Ergonomic office chairs

Ask yourself if you were ever happy about the chairs you sat on and did your work at office? Honestly, the answer in your mind would be  NO!! Not everyone would say they were happy, but the ones who say so are those who have always used ergonomic chairs for seating purposes. Ergonomic chairs have become a rage in this day and age, especially for work places where employees spend more than eight hours and six days a week. It is but important for business owners to realize that comfortable seating is important, especially for the employee’s health and the company’s productivity at large.

It is all inter related and that’s why it is so important to have the right seating arrangements at work. Let’s take a look at the ergonomic chairs we have these days, why they are so important to have and how to pick the right ones. And if you would like to take a look at some of them online, check reputed search engines and you would find a range of service providers doling out the best ergonomic office CHAIRS as well.

Health wise speaking

Remember those days when dad would come home with a severe lower back ache? This is because of his seating arrangement at work; the lumbar spine curve is strained because of the flat backrests on most chairs. One needs to have chairs where the depth and the height of the chairs can be adjusted, so that the right posture is obtained and maintained for the employee.

Apart from that, most employees complain of numb legs in an hour or so and hence have to leave their desks for a quick walk. This is because of lack of circulation, which if not corrected on time can lead to more problems later on. Once again, the Ergonomic Office Chairs Sydney offers allows one to adjust the depth and the height of the seat, which means the legs now can reach the ground, allowing normal circulation to happen.

 

 

How we hate having to make adjustments and add something to let our arms feel relaxed while working on traditional chairs, eight hours a day. Moreover, you cannot get the armrests adjusted to your height of sitting, and have to make do with what’s given. And even if you have a chair which allows the elbows some relaxation time, that’s bad. This is because it could lead to arm and wrist pains ahead, especially when you’re ageing.  In the old chairs, the armrests aren’t flexible, they are fixed, and you can do nothing about them. However, with Ergonomic Office Furniture Sydney stores offer these days, your comfort and physiological health is of prime concern and taken care off.

 Benefits of having ergonomic furniture at work

Now that we have spoken about the health needs being taken care of by Ergonomic Office Furniture, let’s take a look at other benefits you receive. To begin with, employees need to be kept safe and happy whilst they work for you, and at all times. A happy company has hard-working, smart and healthy employees.

With the right Ergonomic Office Chairs has to offer, one can expect employees not making excuses to move around, to stretch or leave their desks for extended breaks. When all that stops, as a boss, you can expect more productivity on the table at the end of the day. This is because, the employees would be comfortable where they are, and they would concentrate more and bring in more.

Have you checked the features of ergonomic chairs and office furniture? It would be wise to take a look online and ask for demos, health-wise they are a rage, and comfort wise they are loved, the furniture is human friendly to put it in simple terms, cost-effective and very durable at the same time. Flexibility assured and your employees would love being at work. With the swivel and wheel mechanisms attached to the chairs, there would be a little roll around time for fun too, even when the most serious tasks are happening.

Employees when kept happy at their work place would go out of the way to do more for the business. If you too would like to have a happy working environment around, switch to Ergonomic Office Furniture.

How to choose suitable Office Desk for the happy employee at work

Making a decision does take time and the application of due diligence, irrespective of what one is deciding on. The same would be when buying office desks and chairs. Now let’s take a look at what are the considerations to make when picking up the right office desks, the same should be applied for other furniture, such as chairs too. Please remember, irrespective of the size of the company or what the employees gain as benefits, if the basic seating and working arrangements are not maintained, do not expect higher output and more productivity from employees at the end of the day.

 Not a piece of cake walk

If you thought it would be as easy as baking an apple pie, be wary that it is not. Some business owners think they know it all, but in actual life they know nothing about the way office furniture should be bought and installed. There are various aspects which should be taken care of, and plenty of questions to answer when buying the best office desks for daily use and needs. Hence, it is important not to only look at aesthetics or functionality, but the overall comfort factor, since an individual would be using the desk for around eight hours a day.

 Ergonomic office furniture

The height and length of the office desks need to be adjustable and perfect for the user. This would help the employee work well, stay healthy, and there would be more productivity brought in as well. The desk should be kept parallel to the arm rests, not higher and not lower than what is expected. If this isn’t in place, the employee would complain of back aches, wrist and arm pains and a whole load of other health issues in the long run.

 

 

Check the purpose for which an ergonomic chair needs to be bought. Is it going to be extensively used all day long, or would it be used for storage and work only? In some offices, desks are used only when conferences happen, is that your office scenario too? Are your employees using too many gadgets and gizmos, in that case the desk needs to have convenient places for all the wires to be held together? No one likes a desk overcrowded and filled, so does the desk have enough space to store important files and documents?

Have you tried out the ergonomic desks before buying one of them? Check with at least four to five retail stores online or otherwise, and ask them for demos. Check the features of the desk; sit by the desk and asses how comfortable it would be for you. Does it support the body and the work needs what about it’s positioning?

Finally, apart from the pricing, one should also check the color, materials and styles of the suitable office desks too.

cabinetsIf you need to seek help from professionals online, go right ahead and do it. However, don’t make assumptions and regret not listening to experts later.

Tips for Buying the Perfect Office Desk

 

  • Firstly, measure the area and the proposed desk space. This will give you a greater idea about the dynamics of the room.
  • Your office desk should be able to contain all of your files and computer hardware, so make sure that there are compartments for this, and room on the desk for everything you do on a daily basis.
  • Look at the existing decor in your office. A big black desk will obviously look out of place in a minimalistic, white office.
  • Ergonomics are crucial for desks. Everybody has heard of ergonomic chairs, but few realize that the positioning of a desk can either naturally fit to the body’s posture, or work against it.  At Vantage Point Office Solutions, we pride ourselves on our ergonomically sound desks.

 

What are you waiting for? Speak with Vantage Point Office Solutions for a competitively priced, functional and beautiful desk today!

By reading this notice you agree to be bound by the following terms and conditions. Please read them carefully. Your usage of the notice indicates your acceptance and understanding of these terms and conditions. If you purchase an item from Vantage Point Office Solutions, it indicates your acceptance & understanding of these terms and conditions.

DISCLAIMER FOR PRODUCTS SOLD

Except as expressly stated herein, Vantage Point Office Solutions makes no representations or warranties, either express or implied, of any kind with respect to products sold. In no event shall Vantage Point Office Solutions, its Management, Employees and Representatives be liable for direct, indirect, consequential or punitive damages related to the products sold.


ABOUT DELIVERY

We cannot be responsible for any late delivery or failure to deliver due to circumstances beyond our reasonable control. You will need to advise us of any changes in delivery instructions or circumstances.

At the time of delivery you or your representative will be asked to sign a form to acknowledge that the goods were delivered in good and proper condition. We will assume that anyone at the delivery address who receives the goods is authorized to receive them and provide the acknowledgement.

Where the purchaser requests the merchandise to be left unattended upon delivery, Vantage Point Office Solutions accepts no responsibility for any loss or damage or theft that might occur thereafter.

If you need to postpone your delivery, please advice US at least two days in advance and the next day delivery can only be done as per the delivery schedule running on that day of postponement.

Deliveries will be done with 3-5 days of purchase .

All delivery charges are fixed as quoted. However additional charges may apply in circumstances where normal site access is not available such as deliveries involving stairs, wallings not on ground level or where changes to delivery arrangements are notified to us less than 24 hours prior to scheduled time of delivery. Additional charges will have to be paid directly to delivery persons. It is your responsibility to advice us at the time of sale any unusual delivery circumstances.

All deliveries within Kisumu area is free for any total purchase per order exceeding KES.65,000.00. Else, a flat fee of KES.5,500.00 is applicable for deliveries on total orders under KES.65,000.00. As for all deliveries outside Kisumu area can be arranged by third party transport companies at any additional cost.


ABOUT PAYMENT & PAYMENT METHODS

All prices are in Kenya Shillings.

We accept payment by Cash or via Cheque/banker’s cheque but deliveries will only be made once the Cheque clears from the bank within 5 working days.

All Cheques  must be made out in the name Vantage Point Office Solutions

If the delivery address and billing address are different, or to enable us to carry out necessary security checks, you must provide proofs of address.


ABOUT REFUNDS & RETURNS

If there is a fault in the furniture or product supplied to you please call the sales team within 24 hours and we will arrange a technician to visit and inspect the fault or damage, if the fault or damage cannot be repaired then the furniture will be replaced for you if in stock or else a credit voucher for the similar value will be issued. However this will not apply to the extent that fault is caused by abuse, misuse, or damage through accident or neglect.

Cancellations must be advised directly to the store of purchase no later than three working days prior to the scheduled delivery date. We will not accept cancelled orders after this time. Cancellations are subject to 10% deduction from the deposit amount of the order. Delivery charges will not be refunded if we attempted to deliver goods.


STORAGE & LAY BY’S

Items purchased will not be reserved until a minimum of 50% of the value of the invoice has been paid. Maximum storage time in our store not more than 7 days as delays in accepting delivery by you results in us incurring additional storage and insurance costs. In the event that you fail to take delivery within 7 days of notification by us, we will charge you for those costs at a rate of KShs. 1000/= per day per order.

No lay bys available for any items on Sale promotion, Clearance items or Special Offer items.


WHY YOUR CONTACT DETAILS ARE IMPORTANT!

We want to make sure you receive your purchases as soon as possible. Please be sure to provide your exact delivery address and telephone number. Incorrect information may cause a delay in processing your purchases.

Please note the Sales Staff name and the date of orders placed / purchase for any future query.


STOCK AVAILABILITY

All products are subject to stock availability.


ACCESSORIES ON THE IMAGES!

Accessories displayed on the images are not included.


PRICING POLICY

We have a competitive pricing policy on our products. Products which are on sale promotion, clearance corner and special offer have a fixed price on no further reduction is applicable on these products.


AFTER SALES SERVICE

In the event that you wish to discuss your order or purchase, please Call us on +254 788215127 or e-mail to us: officepointsolutions@gmail.com

In all cases remedies offered by us shall not affect your statutory rights or our statutory responsibilities.


 How to I make an  inquiry ?

You can contact us by calling us through office line , by using the CONTACT US FORM , by sending us an email or by texting ( sms) us.


How do I place an order?

To make an order follow the following steps:

i) Click MAKE ORDER menu and select quotation or call our sales team.

ii) After getting the quotation again click MAKE ORDER menu and select order

iii) confirm your order by issuing LPO/email/sms/ others


How do I pay?

We accept payment by ;

  • Cash
  • Bank tranfers/EFT/RTGS
  • Cheque/Bankers cheque

We accept cash and cheques . In the event we are paid by cheque, the delivery is done once they have been cleared.


Do you have a catalogue?

Please download our catalogue from the DOWNLOADS section of the website.


Can you tell me the availability of a specific item?

We have an efficient stock system in place. Either call or email us and we will be glad to let you know about the availability. Please note that the availability cannot be guaranteed between the time we inform you and the time you come to pay for it.


What happens on the day of delivery?

You will be contacted in advance by a member of our staff, who will advise the day we are next delivering to your area. Assuming your goods aren’t self assembly, we will position the Products as directed and remove all packaging materials – unless you wish to keep them. Please make sure all access points are clear of obstacles. You should also ensure there is someone in your property to receive and sign for the delivery.

 

 


What if my furniture does not fit?

When ordering furniture it is important to check that it will fit into your space. Please check all doors, stairways and the space it has to go into carefully. For office space, our design team will personally come and take measurements and give free advice on what products will best suit the space and the size.

 


What if I don’t like it after it’s been delivered?

We regret we are unable to accept the return of these goods as they have been specially chosen by you and delivered at your request.


What do I do if my goods arrives damaged?

Naturally we endeavor to deliver all our products in good condition. At Vantage Point Office Solutions we have spent many hours talking to our suppliers about packing our products so they arrive safely. We are constantly looking for ways to improve these standards. We also pride ourselves on having the best delivery teams in the business.


It is disappointing for you and us when occasionally things go wrong. When your order has been unwrapped in your office and there are signs of transit damage, this is what to expect:

  • i. If the furniture is useable, despite the damage, we are happy for you to go ahead and use it.
  • ii. Our delivery team will complete an incident report form to record the problem. They will ask you to sign it. They may also take photographs to accompany the paperwork.
  • iii. The Incident Report form will be returned to the delivering store. It will be logged against your order number, and assessed for action.
  • iv. Our technician will arrange to visit you and repair the problem to manufacturing standards, generally within 7 days. If he cannot resolve the matter on the first visit and parts are required, we will endeavor to source them as quickly as possible.
  • v. In the event that a repair cannot be made, we will replace the furniture, or give a full refund. The goods that are deemed faulty revert to the ownership of Vantage Point Office Solutions, and must be in our possession before monies are refunded.
  • vi. A full refund shall be limited to the original purchase price paid for the unsatisfactory merchandise.
  • vii. You are welcome to contact us at any time either through e-mail or telephone and we will do our best to assist you.

Your statutory rights are not affected.


What do I do if I have a complaint with an order?

Our continued success depends entirely on our customers’ satisfaction with our service, and on the quality and reliability of the products we sell. Whatever assistance you need, please do not hesitate to e-mail or call us.